The basis for the automated invoice reception process is the standardized process-oriented solution "Paper2Process", which passes invoice information from traditional media into processes and provides it in downstream systems for processing.

The reduction of media-breaks is realized over an early scanning of the received paper documents. During the following analysis it is ascertained, which business process (invoice, credit memo etc.) and which corresponding business partner the transaction is about.

Afterwards all data from the document is read and validated via Intelligent Character Recognition (ICR). Thereby an alignment with the data of the internal systems can already be performed. For documents with a low recognition rate the validation and if necessary the required enhancement with data is carried out by the responsible employees in a workflow.

After the automated first booking of the received information into the relevant systems and its archiving, the particular business case can be processed by the respective employee under alignment of the concerned systems and is finally clarified. Since this can also be performed workflow-based over the central invoice reception book, colleagues can be integrated at any time or critical documents can be passed on.

After the round-off of the business case's processing, the data is forwarded to the relevant internal IT systems where it is finally booked or archived.

The automation of the registration and the complete downstream process not only reduces a multitude of possible mistakes, but first of all it avoids slow and error-prone paper circulations in the company.
Thus, in case of invoices, discounts and pre-tax deduction can be used effectively and the cash management can be improved.