One of the most time-consuming administration processes in companies is the clearance-process for incoming invoices. They first have to be forwarded to the orderer, who professionally proves the invoice and releases it – often in combination with queries to other colleagues. In the accounting department the invoice is assigned, cleared for the accounting department and booked either completely or by positions.

Since this process is still mostly paper-based, frequently the discount periods are already expired, if the invoice is ready for payment. At this point the company loses cash due to a complex process.

With the inubit solution for "workflow-based invoice management" the invoice reception process is completely electronically mapped, executed by a workflow and extensively analyzable. It is based on invoice documents, which are e.g. scanned and recognized in their data structure by the "Paper2Process"-solution.

Key features of the central invoice reception book
Overview document reception	Clearance by the accounting department	Clearance by the cost center officer	Further benefits
Assignment to the cost center officer Filter-possibility on the individual states of the documents Displaying of the release states Displaying of the original documents in PDF-format Time-dependent status report since reception of the document Import-option for new documents	Survey of the assigned documents (with filter-possibilities) Detailed view with the individual positions of the document Option to assign a comment to the document Assigning of impersonal accounts and cost centers Clearance of the complete document or on single levels Option to declare the document as clarifying-case, to save comments and to send it via e-mail to the person in charge	Survey of the assigned documents (with filter-possibilities) Option to assign a comment to the document Option to declare the document as clarifying case, to save comments and to send it via e-mail to the person in charge Clearance of the complete document or on single levels Automatic clearance of the document, if all positions have been cleared by the appropriate officer	Automatic export of the clarified documents to the ERP-system or manual clearance in the document survey Integrated user management (roles, passwords, e-mail addresses . . .)

For easy processing of the received invoices the central invoice reception book is provided. This is where the structured invoice data and the original image are forwarded.

Inside the central invoice reception book the assignment to the responsible employees and departments is effected – this can also be automated customer-specifically over an organigram in the inubit BPM-Suite.

The invoice reception book provides the user with the possibility to give clearance, to process a clarifying case handling if needed or to enhance the according invoice with additional accounting information.
Additional standard functionalities are the automatic generation of a document history, a user-friendly status overview as well as the web-based managing of the responsible employees.