Central Invoice Reception Book

One of the most time-consuming administration processes in companies is the clearance process for incoming invoices. They first have to be forwarded to the orderer, who professionally proves the invoice and releases it – often in combination with queries to other colleagues. In the accounting department the invoice is assigned, cleared for the accounting department and booked either completely or by positions.

Since this process is still mostly paper-based, frequently the discount periods are already expired, if the invoice is ready for payment. At this point the company loses cash due to a complex process.

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Workflow based Invoice Management

With the inubit solution for "Workflow based Invoice Management" the invoice reception process is completely electronically mapped, executed by a workflow and extensively analyzable.

It is based on invoice documents, which are e.g. scanned and recognized in their data structure by the "Paper2Process"-solution.

Key features of the central Invoice Reception Book

Overview document reception	Clearance by the accounting department	Clearance by the cost center officer	Further benefits
Assignment to cost center officer Filter-possibility on individual states of documents Display of release states Display of original documents in PDF-format Time-dependent status report since reception of document Import-option for new documents	Survey of assigned documents (with filter-possibilities) Detailed view with individual positions of document Option to assign a comment to the document Assigning of impersonal accounts and cost centers Clearance of complete document or on single levels Option to declare document as clarifying-case, save comments and send it via e-mail to the person in charge	Survey of assigned documents (with filter-possibilities) Option to assign a comment to the document Option to declare document as clarifying case, save comments and send it via e-mail to the person in charge Clearance of complete document or on single levels Automatic clearance of document, if all positions have been cleared by the appropriate officer	Automatic export of clarified documents to ERP system or manual clearance in the document survey Integrated user management (roles, passwords, e-mail addresses . . .)